Kasetra runs surgical implant distribution from the moment a case is logged to the day the invoice is paid. Consigned stock, lot traceability, restocks, purchase orders, invoices and commissions, in one system built by a distributor.
Plans from $1,000 a month. Set up for you in days, not months.
Built for implant companies that sell through distributor agencies, and for distributors that sell with their own reps. Stock on consignment in trunks and warehouses, more than one manufacturer's lines, and paid only when every lot, PO and invoice lines up.
Every lot that goes into a patient and every lot that restocks the shelf, with its expiry, by scan, pick or typing. Lot lookup shows a unit's whole life in seconds when a recall lands.
Hospitals issue a PO per manufacturer, so one case becomes one sales order per line, whether the manufacturer bills or you do.
Sales on the day of surgery, revenue on the day you invoice, and the gap between them every month. Commissions worked out line by line by price point.
Log cases from the OR, quotes, scheduled cases, trials and direct orders. Pack and ship restocks with a phone camera, receive them in the field, invoice, chase what's owed, and track commissions: what manufacturers owe you and what you pay your agencies or reps, at the rates you set.
Sales goals for every agency or every rep, month by month, paced by selling days. Who is producing and who is going quiet, probation letters on your letterhead, the team and a weekly call that asks what will actually change.
The scoreboard against goal, what you need each selling day, every quarter against last quarter and the same quarter last year. Surgeons sorted by what they actually do, and a forecast from the surgeons you already have.
Who to call this morning, worked out for you: lines going quiet, follow-ups due, targets nobody has worked. Target surgeons move forward from real cases, never typed dollars.
The library everyone sells from, decks sent as tracked personal links, competitor cross-reference, procedure costing and savings proposals for facilities, plus a national surgeon database with procedure volumes.
Trips planned day by day, expenses with receipts, mileage at your rate, foreign currency at the day's rate, and one monthly report per person with manager and final approval.
Type or scan a lot. Kasetra shows where every unit of it is right now, which patient record it went into, on which case, at which facility, and which restock replaced it.
Billed monthly in advance. A one-time implementation covers setup, loading your catalog, prices, stock and people, and training your admins: $2,500 on Core, $5,000 on Pro and Complete. Invoicing & AR can be added to Core or Pro for $499 a month.
1 to 3 users · 1 manufacturer
$1,000a month
Up to 15 users · up to 3 manufacturers
$2,500a month
Unlimited users and manufacturers, including your reps and agencies
$5,000a month
| What's included | Core | Pro | Complete |
|---|---|---|---|
| Users | 1 to 3 | Up to 15 | Unlimited, reps included |
| Manufacturers you carry | 1 | Up to 3 | Unlimited |
| Monthly fee | $1,000 | $2,500 | $5,000 |
| Implementation, one time | $2,500 | $5,000 | $5,000 |
| Flow Cases to cash | |||
| Log cases from the OR with phone scanning | |||
| Quotes, scheduled cases, trials and direct orders | |||
| Consigned stock by location, lots, counts and targets | |||
| Pack and ship restocks, receiving and returns | |||
| Instrument set register | |||
| Purchase orders to your manufacturers | |||
| Commissions owed to you and by you | |||
| Invoicing your hospitals and chasing what's owed (AR) | Add-on, $499/mo | Add-on, $499/mo | |
| Month-end reporting for your accountant (Excel and PDF) | |||
| QuickBooks invoice import file | Add-on, $499/mo | Add-on, $499/mo | |
| Command Plan and manage | |||
| Sales goals and plan the year | — | ||
| Standing by agency or rep, agreements and probation letters | — | ||
| The team and the weekly call | — | ||
| Monthly reports by agency or rep | — | ||
| Field The sales team's work | |||
| Who to call, worked out every morning | — | ||
| Surgeon book and target surgeons | — | ||
| Activity log with monthly targets | — | ||
| Recruiting new agencies | — | ||
| Travel Trips and expenses | |||
| Trips planned day by day | — | — | |
| Expenses, receipts and mileage | — | — | |
| Monthly reports with approvals | — | — | |
| What each trip brought in | — | — | |
| Playbook Selling tools | |||
| Library and decks sent as tracked links | — | — | |
| Competitor cross-reference | — | — | |
| Procedure costing and savings proposals | — | — | |
| National surgeon database | — | — | |
| Pulse The numbers | |||
| Scoreboard against goal | — | — | |
| Sales explorer and product mix | — | — | |
| Surgeons by what they do, and the forecast | — | — | |
| Quarterly review with cost and margin | — | — | |
| In every plan | |||
| Only the medical record number, never patient charts | |||
| 6-digit code at every sign-in | |||
| Export all your data to Excel, any time | |||
| Daily backups, kept 30 days | |||
| Support by email and ticket, Monday to Friday, Eastern time | |||
| 99.5% uptime target, with credits if we miss it | |||
Terms of 12, 24 or 36 months. Your data is always yours: export it any time as Excel.
No remembered devices. Everyone signs in with their access code and a 6-digit code sent to their email, at least every 12 hours.
Each company lives in its own account. Reps see their agency, agencies see their own stock, and costs stay with your admins.
Kasetra keeps only the medical record number a facility needs to match your invoice. Never patient names, birth dates or clinical notes.
Kasetra staff can only enter your company on a recorded visit with a reason, and your admin sees every one.
See it first in a live demo, or fill in your company details and pick a plan. We prepare your license for e-signature and set your company up as soon as it's signed.